Employee Onboarding Process Template (Swimlane)
An employee onboarding process across HR, Employee, IT and Manager lanes. Once the new hire signs the offer, payroll forms, laptop and account provisioning, and the first-week schedule all lead into day-one orientation, followed by the first 1:1 with the manager.
The process, step by step
The written procedure this diagram represents, in the order the steps happen.
- 1.
HR: Send offer letter
- 2.
Employee: Sign offer
- Go to step 3 (Complete payroll forms).
- Go to step 4 (Provision laptop and accounts).
- Go to step 5 (Plan first-week schedule).
- 3.
Employee: Complete payroll forms
- Go to step 6 (Day-one orientation).
- 4.
IT: Provision laptop and accounts
- Go to step 6 (Day-one orientation).
- 5.
Manager: Plan first-week schedule
- 6.
HR: Day-one orientation
- 7.
Manager: First 1:1 with manager
Who's involved
Each role has its own lane in the diagram.
- HR: 2 steps
- Employee: 2 steps
- IT: 1 step
- Manager: 2 steps